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FIVE COMPONENTS OF A RECORD-BREAKING CHARITY AUCTION

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Items

Think “priceless.” Your donors want to bid on things they can’t get elsewhere, things they could only ever get at your event. If a bidder could go out and buy that same item off a shelf or on a website, it’s not half as exciting as something that they couldn’t purchase anywhere else at any price. A one-week stay at the Board Chair’s personal Austin vacation home. Lunch with the Texas Governor. A walk-on part in the Nutcracker. Can you buy those special experiences anywhere? No. Will your bidders go crazy for them? Yes.

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Donors

The best people to bid on the incredible items you gathered are the big Dallas money people who want that priceless experience at any cost. When you get their RSVP, put them front and center where your charity auctioneer can woo them! Without the right bidders in the room, a $20,000 item becomes a $2,000 one.

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Charity Auctioneer

For a nail-biting half-hour, the auctioneer you choose will be asking your most important donors for their money. Choose wisely! The right benefit auctioneer can take the worst situation and turn it into gold. The wrong auctioneer can take the perfect situation and create a disaster. A few examples of who the wrong auctioneer might be: the local newscaster, the sports celebrity, or the Board Chair’s uncle who used to be a cattle auctioneer (anyone who will do it for free). You have a lot of decisions to make, but the person in charge of making your San Antonio nonprofit some money is the most important. Choose a full-time professional charity auctioneer. Preferably, choose one who will make you 2.1X more than you made last year (Andrew Bost, BAS!)

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Sound System

If you bring in the most expensive, most amazing Houston fundraising auctioneer of all time, but only the first two rows of bidders can hear him, you’ve wasted money. It happens all the time. The best auctioneer in the world can only do his job if people can hear him. A charity auction is going to be loud — it’s a party! For this reason, a charity auction also requires a sound system that is very different from any other sound system. The band’s system won’t work. The system that worked perfectly for the convention speaker in the same ballroom last night won’t work. A Benefit Auctioneer Specialist will consult with you on the right sound system so that every donor can hear perfectly.

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Paddles Up

Paddles Up! You don’t get 100% of the donations you don’t ask for. Make sure your auctioneer asks! You have 500 people in your audience and only ten Live Auction items. How many people will walk out of the room with money left in their pockets? Paddles Up (or Fund A Need, or other names) is the fastest and most efficient way to ask your donors for donations. If your auctioneer isn’t raising as much in Paddles Up donations as with the Live Auction items (or even many times more!) you’re leaving tens or hundreds of thousands of dollars on the table.

CHARITY & BENEFIT AUCTIONS

2.1X AVERAGE INCREASE IN LIVE AUCTION AND PADDLES UP REVENUE OVER PREVIOUS AUCTIONEER, SINCE 2007.

Andrew Bost Benefit Auctioneer SpecialistSo, you’ve agreed to organize this year’s fundraising auction. Congratulations, you’re a really generous person! That’s the good news (and you probably already knew that, anyway). The other news is that you have a lot of work ahead of you!

Behind every record-breaking benefit auction is a great organizer doing her homework and making big decisions. These decisions will have a huge impact on the nonprofit you love. Here are a few things to consider on your way towards a fantastic fundraising event.

Andrew Bost | Bost Benefit Auctions | Texas Auctioneer BAS

SUCCESSFUL EVENTS

YEARS OF EXPERIENCE

TIMES AVERAGE REVENUE INCREASE

More than 2x AVERAGE INCREASE IN LIVE AUCTION AND PADDLES UP REVENUE OVER PREVIOUS AUCTIONEER, SINCE 2007.

BENEFIT AUCTION COMPONENTS

The most successful benefit auction galas have many varied components. Each is unique and contributes to your revenue goals in different ways. Be sure your auctioneer is well-versed in the following:

Paddles Up (Fund A Need)
Big Board
Wine pull
Silent Auction
Heads or Tails
Centerpiece Auction

CHARITY AUCTION IDEAS AND TIPS

Here are a few helpful tips compiled by charity auctioneer Andrew Bost that will be helpful along the way.

ADVERTISE ITEMS BEFORE THE EVENT

Make sure to advertise the items you plan to auction before the event. This will create enthusiasm well in advance and your bidders will walk in the door with buying decisions already made. Would you be comfortable bidding $15,000 on that trip to Tuscany if you hadn’t discussed it with your spouse first? Would you be comfortable making an on-the-spot bidding decision for your whole group of traveling buddies? Give your bidders as much opportunity as possible to make informed buying decisions prior to auction night.

DON'T LIST ITEM VALUES

Resist the temptation to list item values in the program on Power Point slides. Andrew will be prepared with not only item values, but record sale information as well, and will put that information to use when needed from the stage. It’s hard to bid $10,000 for an item clearly valued at $5,000 in the program. But if that same item sold for for $25,000 at last year’s auction, then bidding $10,000 is easy!

VISUAL APPEAL

Make sure items are displayed attractively, and have strong visual appeal.

OPTIMAL TIMELINE

Make sure you have the optimal timeline for your fundraising event. A successful auction and Paddles Up is all about group dynamics, you don’t want guests getting sleepy when it’s time to raise money.

GET THE BEST CONSULTATION

Choose a Benefit Auctioneer Specialist who offers as much consultation as you need. Not sure which items to include in your live auction? Call Andrew Bost, BAS!

      EXCELLENT  
   Based on 32 reviews 
    
 
 
 
   
 
 
       Posted on Google  
   
   Antonio Harmon 
 
 
 
  We used Mr. Andrew Bost and his services for our inaugural Gala event in November. He was amazing from the consultation, event planning, to the event. He showed up on time and was very professional. If you are planning to have an event with an auction and you do not hire Mr. Bost, you will be leaving dollars on the table! He is exactly what he says, a professional fundraiser that takes pride in his work and service. We will be using Andrew at our events moving forward. Thank you Andrew.
  
 
      Posted on Google  
   
   Shannon Okou 
 
 
 
  Andrew was great to work with! This was The African Think Tank's first gala and auction and he walked us through every step of the way. With his help we reached our revenue goal for the event and closed out the year is a great spot!
  
 
      Posted on Google  
   
   EZ Case 
 
 
 
  Andrew did an excellent job at our annual gala auction. He brought energy and humor to the room and was professional throughout. I would gladly hire him again.
  
 
      Posted on Google  
   
   Alicia Van Rensburg 
 
 
 
  The Abigail E. Keller Foundation was excited to have Andrew as our auctioneer at our recent gala. He was fantastic and engaging with the audience. He exceeded our fundraising goal and we would recommend him to any organization looking for a dynamic auctioneer!!
  
 
      Posted on Google  
   
   Kristen Cook 
 
 
 
  We have been working with Andrew for the last 6 months leading up to our Gala.  He has been amazing.  He has provided us with expertise and guidance, and even some great recommendations/referrals.  Once at our event, he was professional and entertaining.  He introduced new concepts to our event resulting in more funds raised.   He was a pleasure to work with and our foundation greatly benefitted.  We raised 60% more money than our prior gala!
  
 
      Posted on Google  
   
   Nellwyn Barnett 
 
 
 
  Andrew was terrific. I would recommend him to any nonprofit that wants to increase their live-event donations. With Andrew's help, we increased our live donations by over 61%! Additionally, he is incredibly professional and easy to work with.
  
 
      Posted on Google  
   
   Austin Montessori School 
 
 
 
  Andrew is a professional! We have used him for our annual Gala Auction for the past 2 years. I have really enjoyed working with him. He is thorough without needing too much time. His demeanor on stage is fun and upbeat, keeping the crowd engaged and encouraged to keep on giving. Will be working with him again!
  
 
      Posted on Google  
   
   Desma Deitz 
 
 
 
  Andrew was a pro from start to finish. He took the time to understand what was unique about our event and took it all to the next level. Not only did we surpass our fundraising goal, but our guests rated the paddles up and live auction portions of the evening as exceptional. Highly recommend working with Andrew if you can.
  
 
      Posted on Google  
   
   Joy Hamann 
 
 
 
  Andrew Bost is an exceptional auctioneer with years of experience who knows how to captivate a crowd and make the most of your auction items and packages. He is fun, engaging, and creative, and Andrew has helped us take our event to the next level. He comes prepared but is also able to easily change on the fly if needed. Andrew will go above and beyond to help your event be successful!

ANDREW BOST BENEFIT AUCTIONS

(512) 659-0617
andrew@BostBenefitAuctions.com
Based in Austin, TX
TX LICENSE: # 16251