FIVE COMPONENTS OF A RECORD-BREAKING CHARITY AUCTION

Items

Think “priceless.” Your donors want to bid on things they can’t get elsewhere, things they could only ever get at your event. If a bidder could go out and buy that same item off a shelf or on a website, it’s not half as exciting as something that they couldn’t purchase anywhere else at any price. A one-week stay at the Board Chair’s personal Austin vacation home. Lunch with the Texas Governor. A walk-on part in the Nutcracker. Can you buy those special experiences anywhere? No. Will your bidders go crazy for them? Yes.

Donors

The best people to bid on the incredible items you gathered are the big Dallas money people who want that priceless experience at any cost. When you get their RSVP, put them front and center where your charity auctioneer can woo them! Without the right bidders in the room, a $20,000 item becomes a $2,000 one.

Charity Auctioneer

For a nail-biting half-hour, the auctioneer you choose will be asking your most important donors for their money. Choose wisely! The right benefit auctioneer can take the worst situation and turn it into gold. The wrong auctioneer can take the perfect situation and create a disaster. A few examples of who the wrong auctioneer might be: the local newscaster, the sports celebrity, or the Board Chair’s uncle who used to be a cattle auctioneer (anyone who will do it for free). You have a lot of decisions to make, but the person in charge of making your San Antonio nonprofit some money is the most important. Choose a full-time professional charity auctioneer. Preferably, choose one who will make you 109% more than you made last year (Andrew Bost, BAS!)

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Sound System

If you bring in the most expensive, most amazing Houston fundraising auctioneer of all time, but only the first two rows of bidders can hear him, you’ve wasted money. It happens all the time. The best auctioneer in the world can only do his job if people can hear him. A charity auction is going to be loud — it’s a party! For this reason, a charity auction also requires a sound system that is very different from any other sound system. The band’s system won’t work. The system that worked perfectly for the convention speaker in the same ballroom last night won’t work. A Benefit Auctioneer Specialist will consult with you on the right sound system so that every donor can hear perfectly.
b

Paddles Up

Paddles Up! You don’t get 100% of the donations you don’t ask for. Make sure your auctioneer asks! You have 500 people in your audience and only ten Live Auction items. How many people will walk out of the room with money left in their pockets? Paddles Up (or Fund A Need, or other names) is the fastest and most efficient way to ask your donors for donations. If your auctioneer isn’t raising as much in Paddles Up donations as with the Live Auction items (or even many times more!) you’re leaving tens or hundreds of thousands of dollars on the table.

CHARITY & BENEFIT AUCTIONS

109% AVERAGE INCREASE IN LIVE AUCTION AND PADDLES UP REVENUE OVER PREVIOUS AUCTIONEER, SINCE 2007.

Andrew Bost Benefit Auctioneer SpecialistSo, you’ve agreed to organize this year’s fundraising auction. Congratulations, you’re a really generous person! That’s the good news (and you probably already knew that, anyway). The other news is that you have a lot of work ahead of you!

Behind every record-breaking benefit auction is a great organizer doing her homework and making big decisions. These decisions will have a huge impact on the nonprofit you love. Here are a few things to consider on your way towards a fantastic fundraising event.

Andrew Bost | Bost Benefit Auctions | Texas Auctioneer BAS

SUCCESSFUL EVENTS

YEARS OF EXPERIENCE

%

AVERAGE REVENUE INCREASE

More than 2x AVERAGE INCREASE IN LIVE AUCTION AND PADDLES UP REVENUE OVER PREVIOUS AUCTIONEER, SINCE 2007.

BENEFIT AUCTION COMPONENTS

The most successful benefit auction galas have many varied components. Each is unique and contributes to your revenue goals in different ways. Be sure your auctioneer is well-versed in the following:

 

  1. Paddles Up (Fund A Need)
  2. Big Board
  3. Wine pull
  4. Silent Auction
  5. Heads or Tails
  6. Centerpiece Auction

CHARITY AUCTION IDEAS AND TIPS

Here are a few helpful tips compiled by charity auctioneer Andrew Bost that will be helpful along the way.

ADVERTISE ITEMS BEFORE THE EVENT

Make sure to advertise the items you plan to auction before the event. This will create enthusiasm well in advance and your bidders will walk in the door with buying decisions already made. Would you be comfortable bidding $15,000 on that trip to Tuscany if you hadn’t discussed it with your spouse first? Would you be comfortable making an on-the-spot bidding decision for your whole group of traveling buddies? Give your bidders as much opportunity as possible to make informed buying decisions prior to auction night.

DON'T LIST ITEM VALUES

Resist the temptation to list item values in the program on Power Point slides. Andrew will be prepared with not only item values, but record sale information as well, and will put that information to use when needed from the stage. It’s hard to bid $10,000 for an item clearly valued at $5,000 in the program. But if that same item sold for for $25,000 at last year’s auction, then bidding $10,000 is easy!

VISUAL APPEAL

Make sure items are displayed attractively, and have strong visual appeal.

OPTIMAL TIMELINE

Make sure you have the optimal timeline for your fundraising event. A successful auction and Paddles Up is all about group dynamics, you don’t want guests getting sleepy when it’s time to raise money.

GET THE BEST CONSULTATION

Choose a Benefit Auctioneer Specialist who offers as much consultation as you need. Not sure which items to include in your live auction? Call Andrew Bost, BAS!

Desma Deitz
Desma Deitz
Andrew was a pro from start to finish. He took the time to understand what was unique about our event and took it all to the next level. Not only did we surpass our fundraising goal, but our guests rated the paddles up and live auction portions of the evening as exceptional. Highly recommend working with Andrew if you can.
Joy Hamann
Joy Hamann
Andrew Bost is an exceptional auctioneer with years of experience who knows how to captivate a crowd and make the most of your auction items and packages. He is fun, engaging, and creative, and Andrew has helped us take our event to the next level. He comes prepared but is also able to easily change on the fly if needed. Andrew will go above and beyond to help your event be successful!
Reagan Ward
Reagan Ward
We used Andrew and his team for a recent Gala fundraiser, and he was fantastic! We have had nothing but positive feedback from our event guests. I was most impressed with his insight and flexibility. We have some unusual circumstances with group bidding, and he was able to perfectly read the room and give each Live Auction item the perfect amount of time to maximize its potential!
Monica Morales
Monica Morales
Andrew is an outstanding auctioneer. Working with Andrew was a pleasure; he was professional, engaging, and brought a fun energy to our event. His expertise and charm not only entertained the audience but also played a key role in helping us crush our fundraising goal. I highly recommend Andrew to anyone seeking a top-notch auctioneer for their event.
Courtney Waldren
Courtney Waldren
Andrew helped us surpass our fundraising goals. His attention to details and strategic planning lead us to raise record amounts of money. He was thorough, professional and passionate. If you have the opportunity to hire him -- DO IT IMMEDIATELY! His enthusiasm and story telling were game-changers during our dedicated give. We'll absolutely hire him again. 10 stars!
Paula Hundl
Paula Hundl
Absolute perfection! He made our event spectacular with amazing fundraising results!!
Lila Weatherly
Lila Weatherly
Andrew Bost has been the auctioneer for our event for many years now, and always helps make the live auction portion of our program a huge success. He builds a special rapport with the audience and always keeps folks inspired with the true mission behind it all! He takes the time to meet with our team and learn each auction package inside and out so that he can expertly promote it on stage with poise and professionalism. We always hear great feedback about Andrew and his team from our guests after the event!
Deborah Omowale Jarmon
Deborah Omowale Jarmon
We hired Andrew Bost for our very first live auction at our very first gala. When you hire Andrew, you hire a consultant that will assist you every step of the way. He is patient, professional and a gifted fundraiser. We surpassed our goal thanks to Andrew. We will use him again and again!
Jamie Sauer
Jamie Sauer
Andrew is incredible at what he does! We've worked with him for more than a decade, and hope to continue to have the opportunity to work with him for future events. He has helped raise hundreds of thousands of dollars at our annual gala and has helped guide us in methods to help us exceed our goal each time.
Morgan Ilika
Morgan Ilika
Andrew did an amazing job on our benefit auction! Great stage presence and interaction with the attendees.

ANDREW BOST BENEFIT AUCTIONS

(512) 659-0617
andrew@BostBenefitAuctions.com
Based in Austin, TX
TX LICENSE: # 16251

109% AVERAGE INCREASE IN LIVE AUCTION AND PADDLES UP REVENUE OVER PREVIOUS AUCTIONEER, SINCE 2007.